Detroit Colour Council By-Laws
PURPOSE: The Detroit Colour Council is a non-profit Michigan corporation. All Officers and Directors serve on a voluntary basis. Our purpose is: a) to develop and carry out programs that contribute to communication among personnel involved in producing, using, designing, or specifying colored and/or decorative materials with emphasis on the automotive industry; b) to study and recommend practices intended to improve the quality of colored and decorative materials; and c) to provide opportunities for color education.
SCOPE: All matters relating to color and appearance developments and requirements regarding styling, compounding, color matching, production and acceptability of automotive components and raw materials.
MEMBERSHIP: Is free to all individuals who are engaged in or have an interest in activities of the Council. Membership of any person may be terminated upon a two-thirds majority vote of the Board of Directors for conduct detrimental to the Council. Corporate membership may be authorized by the Board of Directors to fulfill a specific need.
MANAGEMENT: Is vested in the Board of Directors consisting of the four Officers (President, Vice-President, Secretary, and Treasurer) and the Directors.
COMMITTEES: May be established and committee chairpersons appointed by the President. The President may designate another Director to establish a committee.
FINANCIAL: The Treasurer will maintain appropriate financial records of income and expenses. All normal expenditures must be approved by the Board of Directors. The financial records may be audited at the discretion of the Board of Directors.
REGULAR MEETINGS: Of the membership will be held throughout the year as determined by the Board of Directors. Non-members may also attend. A statement pertaining to the purpose of the Council will be made at each regular meeting. Adequate notice of each meeting shall be given to the membership by the Executive Secretary.
AMENDMENT: The Council By-Laws may be amended by a two-thirds vote of the membership present at one of the regular meetings.
Officers and Board of Directors
ELECTIONS: All members of the Board of Directors shall be elected annually by the membership at the final regular meeting of the preceding calendar year. A secret ballot shall be used if requested by any member present. Candidates for the four offices and open Director positions will be listed in the meeting announcement. Additional candidates may be offered from the floor at the time of the election. Any candidate not listed in the meeting announcement must be present at the election or have a written statement of intentions presented at that time.
All members of the Council are eligible for election to the Board. The Board of Directors shall serve as the nominating committee. Additional members may be appointed to the committee by the President. The term of office for Directors is one year. The term of office for President, Vice President, Board Secretary, and Treasurer is one year. All Officers and Directors are eligible for re-election.
The President shall appoint in interim Officer or Director in case a position becomes vacant. The appointment must be confirmed by a quorum of the Board. Such interim Officer or Director is eligible for re-election. Should the Presidency become vacant, the Vice-President shall assume that office for the balance of the term and is eligible for re-election.
DUTIES: Of Officers and Directors are as follows:
PRESIDENT: The President shall be the chief operating officer of the Council and shall preside at all meetings of the membership and the Board of Directors. The President may appoint committees or direct the appointment of a committee by another Officer or Director for any purpose approved by the Board.
VICE-PRESIDENT: The Vice-President shall assume the duties of the President in the President’s absence and shall assume the office of the President in case of a vacancy of that office. The Vice President is responsible for regular meeting house arrangements.
BOARD SECRETARY: The Board Secretary is the recording officer of the Council and custodian of all records except those specifically assigned to others, such as the Treasurer’s books. The Board Secretary is responsible for minutes of all meetings of the Board of Directors. The Board Secretary will oversee the activities of the Executive Secretary. The Board Secretary will oversee registration procedures at all meetings.
TREASURER: The Treasurer is responsible for gathering, dispersing and managing the Council’s funds. A financial statement should be available at each regular meeting and will be presented to the membership if requested by the President. An annual report will be prepared and distributed to all members of the Board and will be made available, upon request, to all members.
DIRECTORS: The Directors serve in an advisory capacity to the Officers. Their responsibilities include the following:
- Actively participate in Program Meetings
- Serve on Nominating Committee
- Provide advance information on program interests of the membership and assist in soliciting speakers.
- Recommend special events for social, fund raising or special interest activities.
- Provide guidance on efficient expenditure of funds.
- Assist in recruiting new members
- Provide publicity for Council meetings and activities
- Set annual Membership dues